WVU On-Campus Payroll Processing for U.S. Citizens
Mondays: 1:00 – 3:00 p.m. and Thursdays: 10:00 a.m. – 12:00 p.m.
John Jones Conference Center (Health Science Center)
Wednesdays: 8:30 – 9:30 a.m.
Every 1st, 3rd and 5th Wednesday of each month: 1:00 – 3:00 p.m.
Check with the Information Center for processing location.
Every student must be processed for WVU payroll before a start date can be set for the job you have applied for and been offered. There are two methods you can choose for payroll processing.
IN PERSON ON CAMPUS
A student must bring required identification documents to campus to complete employee payroll processing in person with WVU Payroll and Employee Processing Services. Certain original documents are required to establish both identity and employment authorization. A banking document is also required to establish direct deposit of the student’s paycheck. Details and a list of acceptable documents may be found below.
REMOTE PROCESSING FROM HOME*
Students who are not able to process for payroll in person may complete the payroll process remotely from home before arriving to campus. Follow the instructions found here
DOCUMENTS REQUIRED FOR PAYROLL PROCESSING
1. Only one banking document is required. One banking document that can be used for direct deposit for your paycheck:
- Voided check OR
- Typed letter from the bank on letterhead with routing and account information.
The letter must be signed by a bank official. OR
- Copy of your bank statement with routing number and account information. OR
- Counter checks are acceptable but the name and address must be written at the
top of the check.
DOCUMENTS THAT ESTABLISH BOTH IDENTITY AND EMPLOYMENT ELIGIBILITY: The list of original, acceptable documents is available at: http://payroll.wvu.edu/new-employees-payroll-forms
Students are limited to working no more than 20 hours a week on-campus during the academic year and if you are taking summer classes. Exceptions would be holiday breaks and summer terms when you can work more hours only with the approval of your supervisor and you are not taking classes.
Work Study hourly schedules are made out by the supervisor not to exceed the budgeted award.
PAYROLL AND EMPLOYEE PROCESSING SERVICES OFFICE AVAILABLE DAILY
Monday through Friday, 8 a.m. to 5 p.m. Payroll and Employee Processing Services is located at One Waterfront Place (across from the Waterfront Place Hotel), off Don Knotts Blvd. The office entrance is on the 3rd floor right off the elevator.
Phone number for payroll processing: (304) 293-3379, option 2
ON CAMPUS LOCATIONS FOR PROCESSING
Weekly throughout the year:
Wednesdays 8:30 – 9:30 a.m., each Wednesday the room number is posted on the bulletin board in the John Jones Conference Center, Health Sciences Center
INTERNATIONAL STUDENT EMPLOYEES
ALL international students have a different process for payroll click here.